Frequently Asked Questions

 

When do applications close?

Applications need to be received by 12 pm (midday), Friday 16 October 2020 to be eligible.

 

How much can I request?

Applicants can request between $10,000 and $250,000 (no GST applied) per application, however, applicants cannot request more than 50% of the total project's cost.

 

Who can I contact for more information?

In the first instance, please refer to the Guidelines for Applicants or the Quick Eligibility Check. Alternatively you can contact the State Emergency Management Committee (SEMC) Business Unit within the Department of Fire and Emergency Services (DFES), via email attention to the Senior Emergency Management Officer or call 9395 9490.

 

My organisation is not incorporated; can I apply for funding?

No.

 

My organisation is DFES, can I apply for funding?

Yes. While the NDRP grant program is administered by the SEMC Business Unit within DFES, the Grant Governance applies the same eligibility and criteria to each application and the assessment panel are required to declare any conflict of interest to ensure a fair and equitable assessment. The process for funds payments are different for successful DFES programs due to internal finance arrangement. Please see below.

 

I am not sure if my project is eligible.  How do I find out?

Please refer to the Quick Eligibility Check and read the Guidelines for Applicants. If you are still unsure, contact the SEMC Business Unit Senior Emergency Management Officer via email or call 9395 9490.

 

What are in-kind contributions?

In-kind contributions are non-cash inputs which are given an equivalent cash value. The in-kind contributions to a project can only be for costs directly associated with an approved project and cannot be used for core business or business-as-usual activities.

 

How do I decide if my project is business-as-usual?

If your project is something your organisation would undertake as part of its normal execution of operations, or something your organisation should be delivering, then it is your core business and cannot be funded with NDRP funds. If it is something that goes beyond what you would ordinarily deliver (and it meets all other eligibility requirements) then you are eligible to apply.

 

What criteria will you use to allocate funding?

Projects must address at least one Commonwealth priority to be eligible, as well as meet all criteria outlined in the Quick Eligibility Check.  Projects will then be assessed based on their merit against the pre-determined selection criteria.  All assessable components are cited within the Guidelines for Applicants, with the response to each question used to assess your application.

 

I have a multi-agency project that requires funding – how much can I request?

Regardless of the number of investors or stakeholders involved in your project, the maximum you can request from NDRP is $250,000 (no GST), up to 50% of the total project cost.

 

My project will have already started by the time the successful applications are announced. Is this ok?

No. Projects that have commenced prior to the signing of the Funding Agreement will not be eligible. An individual Funding Agreement will be developed following the announcement of outcome, with both DFES and the successful organisation to sign the document. The announcement and subsequent execution of the Funding Agreement will be dependent on the timing of the Ministerial announcement as well as the rate each organisation can execute the agreement. Once the Funding Agreement has been signed the project can commence and funds can be expended. Projects must not commence until 1 January 2021 but before 31 December 2021.

 

My project is scheduled to commence on the 1 January 2021. Is this ok?

Possibly. Projects cannot commence prior to the execution of the Funding Agreement. An individual Funding Agreement will be developed following the announcement of the successful applicants, with both DFES and the successful organisation to sign the document. If this occurs prior to the 1 January 2021 then this is possible, however this is still dependent on announcement dates, as well as the rate at which both parties can execute the funding agreement.

 

Can I get assistance to complete my application?

Yes. Please refer to the Guidelines for Applicants in the first instance, and if you have additional queries please contact the SEMC Business Unit Senior Emergency Management Officer via email or call 9395 9490.

 

We wish to submit a joint application. Whose name do we use?

You will need to determine who will be the primary project manager for the project. This organisation will be responsible for accepting and managing the grant funds, delivering and acquitting the project.

 

Does my project have to be completed by the end of the financial year?

No. Projects must have reasonable timeframes and milestones to be eligible but may last for longer that one financial year.

 

When will I find out if my application has been successful?

The SEMC Business Unit will endeavour to advise applicants by the 31 December 2020 on the outcome of their application.

 

If I am successful when will I receive the funding?

Once the deliverables, timeframes and Key Performance Indicators have been agreed upon – and the funding agreement has been signed – the project can commence. The first 50% of NDRP funds will be paid following receipt of a valid tax invoice, plus acceptable evidence of at least the first milestone being achieved.  Once the project has been completed and appropriately acquitted the final payment can be made.  NDRP can only account for up to 50% of the total project cost, the final payment may need to be reduced depending on the total actual expenditure to reflect this condition.

For approved programs internal of DFES, the initial payment will occur at the end of the financial year for the NRDP component of any actual project costs. Payment is only upon evidence of delivered Project Outputs in a form and quality satisfactory to SEMC Business Unit.  Subsequent payments of actual spends will be paid each financial year until the final acquittal not exceeding 50% of the total project cost. Project managers are responsible for maintaining evidence of financial expenditure that clearly indicates the delineation of NDRP funds and DFES internal funds or other contributions

 

My project is sensitive in nature. If I am successful will it have to be published?

No. Your organisation name will be made public, but the nature of your project will not. If you believe your project is of a sensitive nature, please advise the SEMC Business Unit Senior Emergency Management Officer via email or call 9395 9490.

 

I have submitted an application and I've realised there are errors. Can I edit the application?

If it is before the closing date you may update your application and submit (please contact the SEMC Business Unit Senior Emergency Management Officer via email or call 9395 9490 to advise your previous application will need replacing).

Your contact details may be updated at any time. If you need to make other amendments after the closing date and time, please contact the SEMC Business Unit Senior Emergency Management Officer as above.

 

Will I be asked to submit additional information after the grant round has closed?

Possibly. During the evaluation process the assessment panel may require additional information from you. If this is the case, SEMC Business Unit Senior Emergency Management Officer will contact you and give you a deadline to provide the additional information. It is therefore important that you provide the project managers details, as well as a proxy project manager to ensure you are contactable.

 

What is the assessment process?

The assessment process is:

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The assement panel will include members from the SEMC Business Unit, DFEs and at least 3 members outside of DFES for independancy of assessment.

My application was not successful.  Can I get feedback?

Yes. Requests for feedback must be made in writing, by the original applicant, attention to the SEMC Business Unit Senior Emergency Management Officer via email or posted to GPO Box P1174 Perth WA 6844.

 

I don't have an alternate project manager for this project – do I have to complete that section?

Yes. It is expected that you will have one primary project manager, and one alternate / proxy project manager or point of contact for this project. This contact may be necessary if you are not available when needed and could be important if further information is being sought to assist in evaluation.

 

I have applied for additional funding from other sources, but I have not yet been advised of the outcome. Do I need to include this in the budget?

Yes. Please include the agency name and status (secured or pending) in the financial budget section.  NDRP funds can only account for up to 50% total project cost, so if your application is successful but your other request is denied, the total amount provided from the NDRP funds may be reduced.

 

I wish to undertake a research project – will this be eligible?

Possibly. If you are undertaking a project that is research-based, you will need to submit a letter of support from a Hazard Management Agency stating their direct interest in the findings of your project. Your project must be considering at least one natural hazard to be eligible (cyclone, earthquake, fire, flood, heatwave, storm and tsunami).

 

I wish to apply for funding to provide training in emergency management to my volunteers and staff. Is this eligible?

No. Applications requesting funding to provide training are not compliant.

 

I wish to apply for funding to undertake an exercise to test a plan, my agency's capability or response.  Is this eligible?

Standard exercises are considered business as usual, as you should be testing your plans as part of your ordinary business operation. Organisations that are intending to deliver exercises that go beyond what you should ordinarily be delivering (providing all other eligibility requirements are met) are eligible to apply.

 

I have a project that will be delivering a treatment that addresses a low risk in the State Risk Project's State/District/Local risk register – am I able to apply?

No. Projects must be addressing extreme, high or medium risks to be eligible.

 

My project will deliver sustained disaster resilience but does not fall into one of the three criteria listed.  Can I still apply?

No. To be eligible, one of the following criteria must be met.

Projects must:

    1. address extreme, high and medium risks identified as part of the SEMC's State Risk Project and/or
    2. address capability gaps identified through the SEMC's Emergency Preparedness reporting and/or
    3. build resilience by delivering projects that are informed by other objective, scientifically validated and documented analysis.

 

I'm a local government – how do I know if I meet all SEMC and DFES legislated requirements?

Local governments must have compliant Local Emergency Management Arrangements (LEMA) and a nominated Recovery Coordinator to be eligible.   

 

I don't know if I have non-compliant SEMC grants – how do I find out?

If you are currently delivering a project funded by NDRP, National Bushfire Mitigation Program (NBMP) or the All West Australians Reducing Emergencies (AWARE) program, then you have current SEMC grants in progress.  If you are unsure please contact the SEMC Business Unit Senior Emergency Management Officer via email to request clarification.

 

I will be considering Marine Oil Pollution (or another hazard that is not one of the 7 prescribed natural hazards) – can I still apply?

Possibly. You may apply if you will also be addressing one of the 7 natural hazards.  These include cyclone, earthquake, fire, flood, heatwave, storm and tsunami.

 

How many applications can I submit?

Your agency can submit as many project applications as it can reasonably deliver, however you will have to rank your projects from most to least preferred.

 

We have recently had a flood event (or another disaster) – can I apply for funds to help the clean-up effort?

No. Funding cannot be provided to support the response to, or recovery from an event. However, NDRP funds can be used to deliver projects that will help reduce response or recovery spend following subsequent events in the future.

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