​​

Frequently Asked Questions

 

When do applications close?

Applications need to be received by 12pm (midday) Friday 11 December 2020 to be eligible.


How much can I apply for?

Applicants can apply for between $2,500 and $30,000 (no GST applied) per application.  Local level risk assessment projects can request a maximum of $4,000.

 

Who can I contact for more information?

In the first instance, please refer to the Guidelines for Applicants or the Quick Eligibility Check. Alternatively, you can contact the State Emergency Management Committee (SEMC) Business Unit within the Department of Fire and Emergency Services (DFES), via email​, attention to the Senior Emergency Management Officer or call 9395 9490.

 

My organisation is not a local government; can I apply for funding?

No. The 2020-21 AWARE grant program is restricted to applications from local governments only.

 

I am not sure if my project is eligible.  How do I find out?

Please refer to the Quick Eligibility Check and read the Guidelines for Applicants. If you are still unsure, contact the SEMC Business Unit Senior Emergency Management Officer via email or call 9395 9490.

 

What are in-kind contributions?

In-kind contributions are non-cash inputs that are given an equivalent cash value. The in-kind contributions to a project can only be for costs directly associated with an approved project and cannot be used for core business or business-as-usual activities.

 

What criteria will you use to allocate funding?

Projects must build emergency management capability at the local level, as well as meet all criteria outlined in the Quick Eligibil​ity Check.  Projects will then be assessed based on their merit against the pre-determined selection criteria.  All assessable components are cited within the Guidelines for Applicants, with the response to each question used to assess your application.

 

I have a project the requires collaboration with other local governments that requires funding – how much can I request?

Regardless of the number of local governments involved in your project, the maximum you can request from AWARE is $30,000 (no GST).

 

My project will have already started by the time the successful applications are announced. Is this ok?

No. Projects that have commenced prior to the signing of the Funding Agreement​ will not be eligible. An individual Funding Agreement will be developed following the announcement of the outcome, with both DFES and the successful organisation to sign the document.  Once the Funding Agreement has been signed the project can commence and funds can be expended. Projects must not commence until 1 January 2021 but before 31 December 2021.

 

My project is scheduled to commence on the 1 January 2021. Is this ok?

Possibly. Projects cannot commence prior to the execution of the Funding Agreement. An individual Funding Agreement will be developed following the announcement of the successful applicants, with both DFES and the successful organisation to sign the document. If this occurs prior to 1 January 2021 then this is possible, however, this is still dependent on the timing of which both parties can execute the funding agreement.

 

Can I get assistance to complete my application?

Yes. Please refer to the Guidelines for Applicants in the first instance, and if you have additional queries please contact the SEMC Business Unit Senior Emergency Management Officer via email or call 9395 9998.

 

We wish to submit a joint application. Whose name do we use?

You will need to determine who will be the primary project manager for the project. This local government will be responsible for accepting and managing the grant funds, delivering, and acquitting the project.

 

Does my project have to be completed by the end of the financial year?

No. Projects must have reasonable timeframes and milestones to be eligible but may last for longer than one financial year.

 

When will I find out if my application has been successful?

The SEMC Business Unit will endeavour to advise applicants by 31 December 2020 on the outcome of their application.

 

If I am successful when will I receive the funding?

Once the deliverables, timeframes, and Key Performance Indicators have been agreed upon – and the funding agreement has been signed – the project can commence. The Grant funds will be paid following receipt of a valid tax invoice.

 

My project is sensitive in nature. If I am successful will it have to be published?

No. Your organisation name will be made public, but the nature of your project will not. If you believe your project is of a sensitive nature, please advise the SEMC Business Unit Senior Emergency Management Officer via email​ or call 9395 9998.

 

I have submitted an application and I've realised there are errors. Can I edit the application?

If it is before the closing date you may update your application and submit (please contact the SEMC Business Unit Senior Emergency Management Officer via email or call 9395 9998 to advise your previous application will need replacing).

Your contact details may be updated at any time. If you need to make other amendments after the closing date and time, please contact the SEMC Business Unit Senior Emergency Management Officer as above.

 

Will I be asked to submit additional information after the grant round has closed?

Possibly. During the evaluation process, the assessment panel may require additional information from you. If this is the case, SEMC Business Unit Senior Emergency Management Officer will contact you and give you a deadline to provide the additional information. It is therefore important that you provide the project manager details, as well as a proxy project manager to ensure you are contactable.

 

What is the assessment process?

The assessment process is:

​​ ​​​

The assessment panel will include members from the SEMC Business Unit, DFES, and at least 2 members outside of DFES for the independence of the assessment.


My application was not successful.  Can I get feedback?

Yes. Requests for feedback must be made in writing, by the original applicant, attention to the SEMC Business Unit Senior Emergency Management Officer via email or posted to GPO Box P1174 Perth WA 6844.

 

I don't have an alternate project manager for this project – do I have to complete that section?

Yes. It is expected that you will have one primary project manager, and one alternate / proxy project manager or point of contact for this project. This contact may be necessary if you are not available when needed and could be important if further information is being sought to assist in the evaluation.

 

I don't know if I have non-compliant SEMC grants – how do I find out?

If you are currently delivering a project funded by NDRP, or the AWARE program, then you have current SEMC grants in progress.  If you are unsure please contact the SEMC Business Unit Senior Emergency Management Officer via e​mail​ to request clarification.

 

How many applications can I submit?

Your local government can submit as many project applications as it can reasonably deliver, however you will have to rank your projects from most to least preferred.